September 07, 2025

How to Batch Rename Files with AI: A Step-by-Step RenameIQ Tutorial

If you're drowning in a sea of poorly named files, you know how frustrating digital clutter can be. RenameIQ is designed to be your lifeline. This guide will walk you through the simple, powerful workflow to turn your messy folders into a perfectly organized archive.

1Getting Started: Drag, Drop, and Go

RenameIQ is built for speed and simplicity. The application starts instantly, allowing you to get to work right away. The first step is to add your files.

Simply drag any number of files (PDFs, JPGs, PNGs, TXTs) or entire folders directly onto the main window. RenameIQ will immediately begin processing them, and you'll see them populate in the results table. Thanks to its multithreaded architecture, the app remains fast and responsive, even when you add hundreds of files.

2The Powerhouse: The Filename Builder

This is where the magic happens. The "Builder" section on the left gives you full control over your new naming scheme. The engine is smart; it only activates the powerful AI and OCR when you select options that need them, keeping the process fast and efficient.

Core Components:

• Date: Extracts the most relevant date from the document's content. Perfect for invoices, receipts, and statements.
• Summary: This activates the core AI engine. It reads the document and generates a concise, descriptive summary (e.g., "Invoice from Tech Solutions Inc"). Don't like the first summary? Click the "Regenerate" button to get a new, more creative option!
• Prefix & Suffix: Add consistent text to the beginning or end of every filename. Great for project codes or status tags like "Archived".

Formatting Options:

Below the components, you can fine-tune the structure with simple controls for date formats (e.g., YYYY-MM-DD), separators (like `-` or `_`), and text case (e.g., Title Case, UPPERCASE).

3Final Touches: Preview and Manual Edits

As you check and uncheck boxes in the Builder, you'll see the "New Name" column in the table update instantly. This live preview ensures you know exactly what you're getting.

Have a specific name in mind for one file? No problem. **Double-click any cell in the "New Name" column** to manually edit the filename. This gives you the perfect blend of automation and precise control.

4Execute the Rename

Once you're happy with the proposed names, click the "Execute Rename" button. RenameIQ will safely rename all the files on your hard drive in seconds. It's that simple.

RenameIQ gives you back hours of your time by automating one of the most tedious digital chores. The goal is a "zero-fuss" workflow that turns clutter into clarity.

Now you're ready to transform your own digital archive. If you haven't already, you can download the free trial of RenameIQ and follow along with this guide to experience the power of automated, intelligent file organization for yourself.